Today, as a card game lover, I must introduce you to a method idea I had while doing Planning Poker on an Agile project, and realizing some hot subjects were so often, and so easily, drifting the meeting away from its purpose.
You may have a great animator or facilitator, an awesome team, respectful people and so on, while still having difficulties once in a while keeping everybody from speaking at the same time. Or you don’t have any of that.
There’s always a reason : the deadline approaches; some personalities are strong here; some subjects are burning; there’s a strong familiarity there; those people can’t stand each other; etc.
Your team needs to moot – but classical meetings aren’t efficient enough.
Let’s play a game of silence and speaking, turn by turn.
Let’s play moot cards !
to moot – talk, discuss, debate, argue
- ME – “I want to speak next”
Raise that card if you want to speak.
- OKAY – “I have no objections with what is being said”
Raise that card to validate or support someone’s saying.
- MORE – “Give that person another turn”
Raise that card when you request another turn for the person currently speaking.
- ROUND – “I want to hear from everybody”
Raise that card to request that everyone in the team tell their opinion one after another about the subject.
- TIMEOUT – “Stop ! You need to hear me first”
Raise that card when you request to interfere : you have an information that changes the situation, ends the subject, or the building is in fire.
- SKIP – “We don’t have time for this”
Raise that card when you request skipping the current subject : it’s irrelevant, counter-productive, or simply not a priority.
- BREAK – “Let’s take a break”
Raise that card when you think it’s time for a break.
It has to last at the very least one turn.
- SILENCE – “We should stop and think”
Raise that card when you request a silent turn to think more efficiently for a bit.
- A pack of moot cards for everyone
- A timer (hourglass, chronometer, phone app…)
A good setting
- Everybody leave their phones and computers away.
Coffees, teas, cookies and such are welcome though.
- An animator is designated to present the subjects.
He/She ensures that everything in need to be discussed comes up during the meeting.
- An arbitrator is designated to watch the cards played.
He/She ensures that the moot cards are rightfully taken into account.
- The duration of a turn is voted by hand before the meeting starts.
Propose 3, 5 or 7 minutes for example.
- Only one person speaks at a time.
- Every intervention is timed.
- Speaking can’t last more than a turn.
- Speaking can last less than a turn.
- The same two cards must be played to be taken into account.
To the exception of : – ME card- TIMEOUT card
- You break the rules, you buy a coffee to the whole team 🙂
Tried a moot cards meeting ?
Let me hear about your experience in the comments section.